Performs varied clerical accounting and bookkeeping duties which may include posting, updating, reconciling, routine auditing, and preparing summary financial and statistical reports.
This class is intended for use as the entry level of the paraprofessional accounting occupation.
Computes averages, percentages, decimal conversions, and billing costs based on services provided. Verifies disbursements, expenditures, data processing reports, and fund transfer requests for accuracy, legality, and authorization. Assists in processing Accounts Payable and Accounts Receivable. Responsible for cashier operations and functions including preparing credit card, cash, and check receipts. Assists in the receipt, inventory, storage, and distribution of supplies and equipment. Assists in the assignment and maintenance of state-owned vehicles. Assists taxpayers in filing returns and researching records. Answers questions for the general public and assists field personnel in a variety of areas including collections and delinquent accounts. Prepares or assists in the preparation of invoices, receipts, vouchers, bank deposits, budget requests, projections, summary reports, payroll, and payroll files. Gathers and compiles information for reporting purposes (e.g., numbers and types of license applications, tax or fee remittances, travel expenses and mileage, total sales invoices, equipment and supply bids, and delinquent accounts). Supervises the batching and posting of financial data into a computer system, the calculation of data to be posted into the state accounting system, and the maintenance of records. Prepares and edits financial and statistical reports, schedules, and statements with accompanying narratives. Interprets contract and grant stipulations. Screens for special review expenditure or reimbursement requests. Maintains balances of sponsored program funds. Assists professional staff in implementing financial procedural changes.
Knowledge of office practices, procedures and equipment. Knowledge of basic principles and practices of accounting, auditing, and bookkeeping. Knowledge of various types of filing systems. Ability to perform basic mathematical computations. Ability to interpret and apply financial procedures and regulations. Ability to perform prescribed analyses of financial records. Ability to establish and maintain good working relationships with staff members and the general public. Ability to communicate effectively both orally and in writing.
A high school diploma.